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Temporary Leave Policies & Safe Environment Plan

Temporary Leave Policies & Safe Environment Plan

REVISED 5/19/20

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Temporary Leave Policies, effective May 17, 2020 through May 23, 2020

  1. Any employee who has a fever or other flu symptoms shall call his/her supervisor, stay home and call his/her physician or the WellHealth Worx clinic. That employee will continue to be paid that employee’s regular base salary, if salaried, or for a forty-hour work week, if hourly, without deductions from that person’s PTO account. The employee must obtain clearance from HR before returning to work.
  2. Any employee who lives with someone or has been in direct contact (within 6 feet for 15 minutes) with someone who has the following symptoms within the past 14 days:
    • Fever over 100.4 and
    • Cough and
    • Shortness of breath

Shall call his/her supervisor, stay home and call his/her physician or the WellHealth Worx clinic.  That employee will continue to be paid that employee’s regular base salary, if salaried, or for a forty-hour work week, if hourly, without deductions from that person’s PTO account. The employee must obtain clearance from HR before returning to work.

  1. Any employee who fits within any of the following categories
    1. Pregnant
    2. Older than 65
    3. A Body Mass Index equal to or greater than 40
    4. Coronary artery disease: history of a heart attack, congestive heart, coronary artery stents, angina, coronary artery blockage.
    5. Type 1 Diabetes or uncontrolled Type 2 Diabetes
    6. Chronic lung diseases like COPD, emphysema, pulmonary hypertension, moderate to severe asthma on daily maintenance inhalers.
    7. Cancer undergoing treatment.
    8. An autoimmune disease on immunosuppressing medications like patients with psoriatic arthritis on Remicade, patients with Crohn’s disease on immunosuppressing meds.
    9. Lives with someone or has been in direct contact (within 6 feet for 15 minutes) with someone who has the following symptoms within the past 14 days:
      • Fever over 100.4 and
      • Cough and
      • Shortness of breath

may elect to stay home and will continue to be paid that employee’s regular base salary, if salaried, or for a forty-hour work week, if hourly, without deductions from that employee’s PTO account.

  1. Any employee who chose not to work because of concerns over the COVID-19 virus must return to work unless eligible for leave under the Companies’ permanent leave policies or because of an applicable law.
  2. Any employee who chooses not to work because of issues relating to the care of immediate family members will be allowed time off and will be allowed to return to work without penalty, if that person returns to work by May 23, but deductions will be made from that person’s PTO account.  If that employee does not have enough PTO to compensate for the missed work, that employee’s time off will be without pay.
  3. All employees who may work remotely are required to do so.
  4. If the hours worked in a week by an employee who has actually worked at any of the Companies’ facilities or in the market are not equal to or greater than such employee’s customary weekly hours, the employee will be paid as if the employee had worked his/her customary weekly hours.

Please contact your supervisor or a member of Human Resources at humanresources@monarch-beverage.com.with any questions you may have.

 


Temporary Mission Advancement Bonus, through May 23, 2020

All employees who are required to be physically present at any of the companies’ facilities or in the market, are actually so present, and have not reported to work while ill shall be entitled to a Mission Advancement Bonus of a maximum of $200 per week.  If an employee works a partial week, the Mission Advancement Bonus will be prorated based on that employee’s normal weekly schedule.

 


 

Temporary Leave Policies, effective May 24, 2020 through June 13, 2020

  1. Any employee who has a fever or other flu symptoms shall call his/her supervisor, stay home and call his/her physician or the WellHealth Worx clinic. That employee will continue to be paid that employee’s regular base salary, if salaried, or for a forty-hour work week, if hourly, without deductions from that person’s PTO account.  The employee must obtain clearance from HR before returning to work.
  2. Any employee who lives with someone or has been in direct contact (within 6 feet for 15 minutes) with someone who has the following symptoms within the past 14 days:
    • Fever over 100.4 and
    • Cough and
    • Shortness of breath
      Shall call his/her supervisor, stay home and call his/her physician or the WellHealth Worx clinic. That employee will continue to be paid that employee’s regular base salary, if salaried, or for a forty-hour work week, if hourly, without deductions from that person’s PTO account. The employee must obtain clearance from HR before returning to work.
  3. Any employee who fits within any of the following categories
    1. Pregnant
    2. Older than 65
    3. A Body Mass Index equal to or greater than 40
    4. Coronary artery disease: history of a heart attack, congestive heart, coronary artery stents, angina, coronary artery blockage.
    5. Type 1 Diabetes or uncontrolled Type 2 Diabetes
    6. Chronic lung diseases like COPD, emphysema, pulmonary hypertension, moderate to severe asthma on daily maintenance inhalers.
    7. Cancer undergoing treatment.
    8. An autoimmune disease on immunosuppressing medications like patients with psoriatic arthritis on Remicade, patients with Crohn’s disease on immunosuppressing meds.

may elect to stay home but deductions will be made from that employee’s PTO account for the missed work. If that employee does not have enough PTO to compensate for the missed work, that employee will be permitted for his/her PTO account to accrue negative balances so that the employee’s regular pay will continue.

  1. Any employee who chose not to work because of issues relating to the care of immediate family members must return to work unless eligible for leave under the Companies’ permanent leave policies or because of an applicable law.
  2. All employees who have been working remotely shall return to their regular work stations unless instructed otherwise by his/her supervisor.

 

Please contact your supervisor or a member of Human Resources at humanresources@monarch-beverage.com.with any questions you may have.

The Temporary Mission Advancement Bonus ends as of May 23, 2020

All Temporary Leave Policies end as of June 13, 2020.

 

The Temporary Mission Advancement Bonus ends as of May 23, 2020

All Temporary Leave Policies end as of June 13, 2020.

 


Safe Environment Plan- Effective May 17, 2020

This Safe Environment Plan (the “Plan”) applies to Monarch Beverage Co., Inc. E.F. Transit, Inc., and WellHealth Worx (the “Companies”) and all the Companies’ employees and facilities.  The purpose of the Plan is to continue or to implement measures to ensure, to the extent feasible, a safe environment for employees, customers, suppliers, visitors, and the public.  The following policies and procedures, unless stated otherwise in the policy or procedure, are mandatory and are effective immediately and until further notice:

Health Screening:

    1. Any employee who has a fever or other flu-like symptoms (cough or shortness of breath) shall call his/her supervisor and call off work. The employee shall not be required to provide any validation from a health care provider of their illness.  However, the employee is encouraged to immediately contact the WellHealth Worx clinic or his/her health care provider. The employee shall contact Human Resources and obtain clearance before being allowed to return to work.
    2. Employees are required to take their body temperature daily and an employee is required to call in sick if the employee’s temperature is equal to or greater than 100.4 degrees Fahrenheit.
    3. The Companies shall provide equipment, such as thermometers, at all facilities to check the body temperature of all employees and visitors to the facilities. Anyone with a body temperature equal to or greater than 100.4 degrees Fahrenheit, shall be denied access to the facility and is encouraged to immediately contact the WellHealth Worx clinic or another health care provider.
    4. Any employee who lives with someone or has been in direct contact (within 6 feet for 15 minutes) with someone who has the following symptoms within the past 14 days shall call in sick and not report to work until cleared by WellHealth Worx or that employee’s medical provider:
      • Fever over 100.4 and
      • Cough and
      • Shortness of breath
    5. Supervisors shall send home any employee exhibiting any flu-like symptom, such as fever, cough or shortness of breath.
    6. All employees shall complete a weekly survey inquiring of any COVID symptoms and knowledge of temporary policies and benefits.

Enhanced Cleaning and Disinfecting Policies:

    1. The facilities department shall follow an enhance cleaning and disinfecting schedule. That enhanced schedule may be found here: _____
    2. At the end of each warehouse shift, all areas in the warehouse that any employee touches, such as computers and railings, shall be cleaned and disinfected.
    3. Delivery and sales personnel are required to disinfect their vehicle at the end of the day and are required to use hand sanitizers between stops.
    4. Administration personnel shall clean and disinfect their work area at the end of their workday.

Enhanced Personal Hygiene:

    1. All warehouse, delivery, and sales personnel are required to wear gloves and are provided with hand sanitizers, glasses and masks. They and all administrative personnel when at any of the companies’ facilities shall wear masks whenever they are in close contact with others (within 6 feet for 15 minutes) or as otherwise required by this Plan or by a retail customer.
    2. At all the Companies’ facilities either a sink with self-dispensing soap and water or a self-dispensing hand sanitizer unit shall be available within a 10 seconds walking distance.
    3. Disposable disinfecting wipes shall be placed throughout the Companies’ facilities and all employees shall be provided with hand sanitizers and masks.
    4. Posters and electronic billboards shall be placed throughout the Companies’ facilities instructing readers to stay home if ill, to use proper cough and sneeze etiquette, and to practice good hand hygiene.

Social Distancing:

    1. All employees are always to maintain a separation between themselves and others of six feet at all times, including during rest and meal breaks, deliveries and store visits. Groups shall not gather in any location, including the Point of Sale area.
    2. Delivery drivers and their helpers shall ride in separate vehicles until May 24, 2020. Thereafter delivery drivers and helpers shall wear masks when inside the cab of the delivery vehicle
    3. Employees working in the market may not have passengers in their vehicle while on the business of the Companies.
    4. Customers shall not be asked to sign electronic invoices.
    5. There shall be no visitors to the companies’ facilities unless essential for the operation of the Companies and no charitable pick-ups until June 14, 2020.
    6. Emergency customer pickups at the Companies’ Pendleton Pike facility shall be allowed after May 16, 2020. Customers visiting the Pendleton Pike facility shall wear a mask.
    7. Retail resets may only take place during times when consumer traffic is at a minimum.
    8. There shall be no business travel until July 4, 2020.
    9. There shall be no self-service food stations, such as salad bars, at any of the Companies’ facilities. Any food consumed at any of the Companies’ facilities and provided by any of the Companies shall be individually packaged.
    10. Visual guides shall be placed in area of the Companies’ facilities in which unsafe distances may occur that remind the viewer of safe distancing.
    11. Physical barriers shall be constructed in the cashiers’ area between workstations.
    12. Workstations in the office areas of the facilities shall be positioned at least six feet apart.
    13. One-way foot traffic patterns in the facilities shall be established and marked.
    14. Personal greetings inside the facilities may not include touching, such as handshakes or embracing.
    15. Meetings should be conducted virtually if practical.
    16. Employees who can work from home shall do so until May 23 or later if so instructed by his/her supervisor.

Contact Tracing:

    1. The WellHealth Worx health care professionals shall interview any COVID-19 positive employee, any employee who has been in close contact with a COVID-19 positive person, and any employee who exhibits flu-like symptoms. The interview shall ask about pre-illness activities and contacts. The health care professionals shall then inform anyone, whether or not an employee, who should self-isolate.

 


COVID-19 Pandemic – MBC/EFT Housekeeping Update

As a result of the COVID-19 Pandemic in the United States, this manual has been updated in accordance with OSHA and CDC Guidelines, to reflect the MBC/EFT/WHW Safe Environment Plans.  Outlined below are the enhanced cleaning schedules implemented to help mitigate the risk of exposure to our employees, customers, visitors, and other stakeholders.  In addition to the cleaning protocols outlined throughout this manual, the following enhanced cleaning and disinfecting tasks have been added.  As necessary with the ever-changing environment, these enhanced janitorial services will be adjusted as necessary to meet the new standards and recommended best practices, wherever applicable and possible to do so.

The tasks outlined below are completed as required by employees from all departments, including Sales, Transportation, Warehouse, Bulk Freight, Administration, and Fleet and Facility.  For any questions, concerns, or recommendations to this update, please contact Rob Hedges, Director of Fleet and Facility.

MBC/EFT Enhanced Cleaning and Disinfecting Schedule in Response to COVID-19 Pandemic:

  • The regular cleaning schedule of disinfecting all high touch surfaces has been increased to being performed multiple times per workday, on an hourly rotation.  This includes tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.
  • The regular cleaning schedule of cleaning and disinfecting the breakroom and other lounge area in the morning, with general cleanup following established break and meal times, has been increased to a full cleaning and disinfecting after each break period, and at the end of each shift.
  • The regular cleaning schedule of wiping down all high touch surfaces throughout our warehouse as needed, has been increased to a full cleaning and disinfecting at the end of each shift.  This includes tables, countertops, computer workstations, electronics, forklifts, etc.
  • The regular cleaning schedule for all commercial motor vehicles has been increased to at the end of each route, and more as needed.
  • In addition to the above increased frequencies, MBC/EFT will also ensure that each employee has the supplies necessary to clean and disinfect their workstation whenever needed throughout the course of their workday, as well as at the end of their shift each day.